Schengen Visa Cover Letter for Business / Tourist Visa:
While Applying For the Schengen Visa for Business or Study, the most important role in this process is Cover Letter which is written to Embassy Counsel Officer. This is the information submitted regarding the justification for the purpose and conditions to travel in the Schengen Visa countries. Cover letter defines the intention to visit the Schengen countries while applying for the Schengen Visa with necessary details. Here this Article will explain about Schengen Visa Cover Letter.
Schengen Visa Cover Letter
When Applicants apply for the Schengen Visa, but Cover letter is an official interaction any sort of request where the traveller make intentions clear the need of this letter during VISA process before the Embassy Officer. It is the best chance to convince the VISA Counsel officers at Embassy or Consulates to explain the purpose of trip enclosing the all list of documents, trip itinerary & financial proofs. Self Introduction Letter for VISA can be for Tourist, Business, Student, Family Visa etc.
List of Schengen Countries:
| Austria | Hungary | Norway |
| Belgium | Iceland | Poland |
| Czech Republic | Italy | Portugal |
| Denmark | Latvia | Slovakia |
| Estonia | Liechtenstein | Slovenia |
| Finland | Lithuania | Spain |
| France | Luxembourg | Sweden |
| Germany | Malta | Switzerland |
| Greece | Netherlands |
Requirements for Covering Letter for VISA Application:
In the Schengen Visa Cover Letter for Business / Tourist / Student / Conference visa application, it contains some basic & mandatory information which must mention while writing during visa application process, as follows:
(a) Define the Clear Purpose of Travel to the Schengen Countries (i.e. Tourism / Studies / Official Purpose)
(b) Mention the Countries For Your Visit
(c) Who is Sponsoring Your Trip ? (Self Sponsored or Sponsored)
(d) If you are Self Sponsored then proof of expenditures of the trip.
(e) if your trip is Sponsored then show the proof of sponsorship letter for visa application and relationship with your sponsor.
(f) Brief of your flight and accommodation itinerary.
(g) Mention the list of the documents attaching with Schengen VISA application form.
(h) Clear the Intention to return back to your home country as the trip completed.
Cover Letter For Tourist Visa Application
EMBASSY OF THE FEDERAL REPUBLIC OF FRANCE
No. 6/50G Shanti Path,
Chanakyapuri, New Delhi 110021
India
Subject: Siddharth Singh XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Travel to Europe
Dear Sir/Madam,
I would like to travel to France between 22/07/2017 to 04/08/2017 as a tourist . As a Indian, I need Schengen visa for doing the same. This cover letter/ travel itinerary would explain in details of my trip and make a case for the issuance of my visa.
Below is the break through itinerary for my trip and what I intend to pursue.
22 July 2017 – Travel from New Delhi in India to Nice in France via booked flights. We will stay there for 3 nights. We will also visit Monaco and Cannes during our stay in Nice.
25 July 2017 – Travel from Nice to Paris in France via train. We will stay there for 2 nights.
27 July 2017- Travel to Antwerp in Belgium from Paris via bus and stay there for 5 nights.
1 August 2017- Travel to Amsterdam in Netherlands from Antwerp via bus and stay there for 3 nights.
4 August 2017-Travel back to New Delhi, India from Amsterdam via booked flights.
I am the bearer of all my travel expenses. I am making my own flight and hotel bookings. I have attached copies of my documents along with this covering letter as per the requirements posted for Schengen visa on France Consulate website.
I have been employed at< name of employer> in < address of employer> since March 2015 as Digital Marketing Manager.
My employer has approved my leave application against the aforementioned dates.
Please find enclosed the following documents to support my visa application attached below this cover letter in the order mentioned :
(1) Visa application form, duly dated and signed with attached passport-size pictures
(2) Passport, showing my travel experience
(3) Travel Insurance, coverage of €30,000
(4) E-ticket reservation for my flight
(5) Hotel reservations for my holidays in the France
(6) Employment and leave certificates showing approved leaves as well as the date I am expected to return to work
(7) Income Tax Returns for the last 3 years
(8) Bank Statements and Salary Slips for the last 3 months
I trust you will find that everything is in order. If you need to contact me for further clarification or additional details on my application .
I look forward to hearing from you.
Sincerely,
Name:
Phone Number:
E-Mail ID:
Cover Letter For Business Visa Application
To,
EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY
< your name>
< your city>
Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Business
Dear Sir/Madam,
I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9th of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.
My details are mentioned below.
Name Passport No.
Date and Place of issue
Date of expiry
Following documents have also been attached to support my application:
- Bank statement of last six months
- Invitation letter
- Passport copy
- Detailed itinerary
- Proof of accommodation
- Travel Medical Insurance policy
- Company bank statement of the last 6 months.
I request you to kindly issue me a single entry visa.
Thanking you
Yours faithfully,
<your name>
Cover Letter For Employee As Business Visa
EMBASSY OF THE FEDERAL REPUBLIC OF Switzerland
Address
Place (e.g. Delhi, Mumbai, Chennai etc.)
Subject: e.g. Application for Business visa favoring Mr. __
_________ is a wholly owned subsidiary of the German Software company ___________ is a market and technology leader in Client Enterprise Application Software, providing comprehensive solution for companies of all sizes and various industry sectors.
Mr.XYZ, our Software Engineer has been invited to Germany for attending business discussions with XYZ Bank in Germany. Mr. XYZ is required to visit Germany from August__, 2014 for a period of about 10 days.
XYZ India Pvt Confirm that all the expenses towards his travel, stay and insurance will be born by XYZ Ltd .We also guarantee the repatriation of Mr. XYZ back to India after completion of his Assignment.
We have enclosed the copy of the invitation and other relevant papers for your reference. Hence we request you to Kindly grant the necessary visa him to enable attend the ________ . Should you need any clarification, please free to contact us _____________
Thanking You
Yours Sincerely,
For _______Pvt Ltd
Sign
Name:
Email ID
Contact no of the Signatory
Note: The letter must be written on a Company’s Letterhead.
Schengen Visa Sponsorship Letter for Parents
Sponsorship Letter is Different From Invitation Letter.
Date:
Immigration Officer
[Embassy Name]
[Embassy Address]
[Embassy Phone Number]
Subject: Sponsorship Letter for [Applicant’s Name] with Passport No. __________________
Dear Sir/Madam,
I, [Sponsor’s Full Name] currently residing at [Sponsor’s Home Address], and a citizen/permanent citizen of [Country’s Name], am writing this letter in support of the visa application of my [parent/sibling/friend/other], [Applicant’s Name].
The purpose of the visit of my [parent/sibling/friend/other], [Applicant’s Name] in the country of [Name of Country] is to [give the reason behind the trip]. He/she will be here from [Provide starting date of visit in format DD/MM/YY] to [Provide ending date of visit in format DD/MM/YY].
During the specified trip dates above, [we/he/she] will be visiting [Specify city/place names]. In addition, [Applicant’s Name] will be staying at [Sponsor’s Address or Hotel Address]. I will be covering all of the expenses of the trip, through [Provide means of funding].
Attached to this letter, please find all of the required documents to support the given statements.
Kind regards
[Sponsor’s name]
[Sponsor’s home address]
[Sponsor’s phone number]
[Sponsor’s occupation]
[Sponsor’s signature]
